On-Site (No Remote or Hybrid Work)

Reports to:  Chief Curator & Director of Programs

Employment Status:  Full-Time

FLSA Status:  Exempt

Annual Salary: $75,000.00 to $85,000.00

Essential Duties and Responsibilities

• Maintain legal documentation, accession records (ownership, provenance, value, condition, copyright, movement/location, exhibition history, conservation treatment, and images), and historic archives for all objects in the OCMA’s collection. Organize and administer regular inventories of the collection to verify location and condition of works.
• Review and update Collection Management Policies and Procedures in response to planning and evaluation efforts and reports. Oversee and implement collections portion of the Museum’s  Disaster Preparedness and Emergency Response Plan.
• Manage the collections database system (Mimsy), ensuring that standards for data entry are maintained. Arrange for periodic system upgrades and migrations. Manage all digital and hardcopy collections records, object files, and digitization of images. Produce and maintain documentation of all exhibitions, incoming, and outgoing loans in collections database system and hardcopy files.
• Establish object conservation priorities for works of art in the Museum’s collection. Provide annual conservation recommendations and budgets and manage conservation initiatives or treatments to assure preservation of artwork.
• Organize and maintain exhibition checklists and exhibition project files, including exhibition labels and photo documentation. Issue and maintain legal documents pertaining to temporary exhibitions including loan agreements, receipts, condition reports, facility report, and certificates of insurance.
• Plan, oversee, and implement packing, shipping, couriers, customs, and insurance for exhibitions.
• Perform condition checks and monitor condition of objects while on display. Assist with installations, de-installations, and exhibition rotations in galleries.
• Support the Museum’s initiatives by providing collections research and interpretation, sharing information about the collection, and facilitating various forms of access to the collection.
• Coordinate outside services related to collections care and management as needed, including contracting for collection photography, conservation, packing, crating, and shipping.
• Assist with collection-focused grant proposals/applications; implement and track grant-funded initiatives.
• Act as courier for traveling exhibitions as needed.

Qualifications      Minimum Requirements

• B.A. in Art History, Museum Studies, Library Science, or related subject required
• Minimum of five years working in a museum, gallery, or archive
• Commitment to structural equity, inclusion, and belonging toward broad-based institutional excellence, representing a range of perspectives, thought, and actions.
• High emotional intelligence and proven ability to forge mutually respectful, trusting, and effective relationships with a diverse group of staff, donors, artists, collectors, scholars, museum and gallery colleagues, community leaders, and decision makers.
• Knowledge of and experience with best practices and museum standards for the handling, packing, storage, and transport of a variety of object types and exhibitions.
• Strong organizational/problem-solving skills; detail-oriented; skilled in organizing work and managing time; Ability to complete tasks requiring accuracy and attention to detail.
• Expertise in museum digitization processes and storage/retrieval of data.
• Knowledge of Mimsy or other museum collection database software and digital asset management.
• Experience with exhibition coordination.
• Proven ability to manage competing priorities and deadlines.
• Proven ability to work effectively and collaboratively both independently and as part of a team.
• Strong written and verbal skills.
• Ability to develop and monitor annual operating and multi-year project budgets.
• Ability to analyze and assess risk, and to communicate options.
• Knowledge of federal and state policies and procedures relating to collections and exhibition ethics, and legal regulations relating to the collection.
• Excellent interpersonal skills with ability to manage complex situations with agility, flexibility, and professional courtesy and discretion.
• Ability to travel and and/or work extended hours as needed

     Preferred Knowledge, Skills and Abilities 

• M.A. preferred, ideally with focus or concentration in collections management.
• Art Handler/Preparator experience.
• Experience working across academic departments and administrative units in a university setting.
• Management or supervisory experience.
• Proficiency with Microsoft applications (Outlook, Teams, Word, Excel, PowerPoint, etc.)

Physical Demands

• Must be able to bend, lift, sit, and stand for long and varying periods of condition reporting, and supervising, directing, or guiding others to move, pack, and unpack works of art.
• Able to lift and/or move up to 25 lbs.
• Occasional use of ladder and aerial lift.

Apply

Please submit cover letter and resume in single PDF via email to Vickie Byrd, Chief Human Resources Officer, vbyrd@ocma.art. Incomplete applications will not be reviewed.

Disclaimer

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described above, and may be amended at any time at the sole discretion of the Employer.