Current Openings

CHIEF FINANCIAL OFFICER

Reports to: CEO and Director
Employment Status: Full-Time
FLSA Status: Exempt

The Orange County Museum of Art (OCMA) seeks an experienced and strategic Chief Financial Officer (CFO) to join its executive team at an exciting point in the museum’s evolution. OCMA is in the midst of an historic transition to its new 53,000 square foot home at the Segerstrom Center for the Arts in Costa Mesa, CA. Currently under construction and opening in fall 2022, the CFO will play a vital role in leading OCMA’s business and financial strategy to scale and sustain the museum.

Reporting directly to the CEO and Director, the CFO serves as a key member of an expanding executive leadership team overseeing all financial and accounting matters and ensuring transparency, oversight, sustainability, and compliance. Primary duties include developing procedures for budget administration, cash management, and accounting to maximize efficiencies; preparing financial statements, business activity reports, financial position forecasts, and projected and pro forma budgets; monitoring endowments; performing financial analysis and modeling; and supervising employees.

Essential Duties and Responsibilities

  • Collaborate with CEO and Director to ensure that financial systems, analysis and reporting effectively support OCMA’s financial information needs, long-range financial plans, and compliance
  • Maintain accounting control over: o A growing endowment ($14-$40M)
    • Construction budget and Capital Campaign ($75-90M)
    • Annual operating budget ($3.5-$10M)
    • Manage day-to-day financial activities, such as purchasing and accounts payable/receivable; cash management and cash flow forecasting; and semi-monthly payroll functions
  • Coordinate annual museum budget preparation and grant project budgets
  • Manage banking relationships
  • Manage cash flow, including the preparation of annual and monthly cash flow projections and monthly bank reconciliations
  • Prepare, analyze and present timely and accurate financial reports; forecast budget variances; and coordinate the annual audit
  • Develop the finance and accounting infrastructure for, and manage the operations of, the Café and Shop opening in 2022

Requirements and Qualifications

  • Minimum experience of seven years in nonprofit administration and two years fund accounting experience
  • Outstanding organizational, management, and supervisory skills
  • Discreet, ability to maintain confidentiality
  • Excellent time-management, problem-prevention, and problem-solving skills
  • Ability to represent the museum with a high level of professionalism and adhere to museum policies
  • Ability to work effectively with colleagues and Board of Trustees
  • Good business judgment, analytical mindset, and decision-making abilities
  • Great capacity for flexibility and adaptability to shifting needs
  • Experience with Sage500 is desirable
  • Knowledge and enthusiasm for visual art is desirable
  • Bachelor’s degree in accounting and CPA

Apply

Submit a cover letter and resume to jobs@ocma.net with the subject line “CFO Application.”

EXECUTIVE ASSISTANT TO THE CEO AND DIRECTOR

Reports to: CEO and Director
Employment Status: Full-Time
FLSA Status: Exempt

The Orange County Museum of Art (OCMA) seeks a highly organized Executive Assistant to support its CEO and Director at an exciting point in the museum’s evolution. OCMA is in the midst of an historic transition to its new 53,000 square foot home at the Segerstrom Center for the Arts in Costa Mesa, CA, currently under construction and opening in fall 2022. The Executive Assistant will play an essential role in aiding leadership at a critical time through complex administrative, planning, and communication duties.

Essential Duties and Responsibilities

  • Draft, proofread, and manage all correspondence for the CEO and Director via email, telephone, and handwritten notes
  • Track all inquiries received by the CEO and Director and ensure they are addressed in a timely manner
  • Manage the calendar of the CEO and Director; schedule and coordinate internal and external meetings and events, navigating competing requests and multiple priorities
  • Prepare background briefings, agendas and presentation materials; provide logistical and technical support for on- and off-site meetings
  • Develop itineraries for local, national and international travel, including executing research to support the CEO and Director’s travel
  • Proactively anticipate needs to ensure smooth day-to-day operations for the CEO and Director
  • Serve as a representative of the CEO and Director while interacting with all levels of museum constituents, including trustees, donors, staff, volunteers, artists, and community members

Requirements and Qualifications

  • Strong communications skills, both written and verbal; ability to proofread
  • Outstanding time-management, problem-prevention, and problem-solving skills, attention to detail, and ability to manage both long term projects and an ever-changing daily to-do list
  • Sensitivity, high level of discretion, diplomacy, and exemplary judgment
  • Composed demeanor in a fast-paced work environment
  • Ability to represent the museum with a high level of professionalism
  • Facility with spreadsheets, donor tracking (Donor Perfect), and presentation software
  • Bachelor’s degree
  • Minimum three years of advanced professional administrative assistance experience
  • Flexibility to assist with evening and weekend events, and to travel as needed
  • Knowledge and enthusiasm for visual art is a plus

Apply

Submit a cover letter and resume to jobs@ocma.net with the subject line “Executive Assistant Application.”

SPECIAL EVENTS MANAGER

Reports to: Director of Development
Employment Status: Full-Time
FLSA Status: Exempt

The Orange County Museum of Art (OCMA) seeks an experienced and creative Special Events Manager to join its team at an exciting point in the museum’s evolution. OCMA is in the midst of an historic transition to its new 53,000 square foot home at the Segerstrom Center for the Arts in Costa Mesa, CA - currently under construction and opening in fall 2022. The Special Events Manager will play a vital role in implementing OCMA’s business strategy to generate revenue and sustain the museum, both in the lead up to the museum’s opening, and beyond.

Reporting to the Director of Development, the Special Events Manager oversees all aspects of cultivation and fundraising events, including the annual gala and exhibition openings for members; booking and managing private rental events; and organizing support group events and donor travel opportunities. In addition to executing events in OCMA’s temporary space and at the construction site, the Special Events Manager will play a key role in establishing the new OCMA as the preeminent venue in the region for memorable experiences, leveraging its distinctive architecture and exhibition programming.

Essential Duties and Responsibilities

  • Oversee creative design, logistics, and production of the annual gala from conception to execution, including stewarding co-chairs, committee members, and corporate partners; managing budgets; coordinating vendors and rentals; creating and executing run of shows, staffing, and assisting with tracking ticket/table sales and contributions
  • Provide logistical, operational, administrative support for donor cultivation events, from large-scale exhibition openings to intimate dinners
  • Develop a business and marketing plan to generate rental revenue at the new OCMA, from business meetings and corporate events to weddings
  • Manage the rental program, including site visits, client relations, contract negotiation and fulfillment, on-site event management, and invoicing
  • Assist in planning and overseeing donor travel opportunities and other exclusive experiences, including conducting research, developing itineraries, and managing budgets
  • Assist in seeking sponsors and in-kind donations for events

Requirements and Qualifications

  • Strong communications skills, both written and verbal; ability to proofread
  • Bachelor’s degree
  • Minimum three years of event planning experience. Development, museum and non-profit experience a plus
  • A creative thinker and an ability to take projects from creative vision to completion
  • Outstanding time-management, problem-prevention, and problem-solving skills, and attention to detail
  • Ability to represent the museum with a high level of professionalism
  • Strong interpersonal and customer service skills and ability to work effectively with colleagues, donors and clients
  • Good business judgment and decision‐making deftness
  • Discreet, ability to maintain confidentiality
  • Flexibility to participate in evening and weekend events, and to travel as needed
  • Knowledge and enthusiasm for visual art is a plus
  • Knowledge of Donor Perfect fundraising software is a plus

Apply

Submit a cover letter and resume to jobs@ocma.net with the subject line “Special Events Manager Application.”